Quiz Template

Scenario

A Teacher wants to conduct a quiz for the students online. He / She has prepared a quiz document. Now,

  • The Teacher wants to publish the quiz through email.

  • Then the students need to attend the quiz and submit the answer

How to automate this process with Fillable Document

  1. Prepare quiz template

  2. Configuring Setup

  3. Configure the Dynamic Fields

  4. Publish Document

  5. The student submitting data in the Form

  6. Submitted Data stored in Google Sheet instantaneously

  7. Deliver documents to students

  8. View Form Responses

Step 1: Prepare the quiz


  • The teacher first needs to prepare a quiz template in Google Document.

  • He/She can add dynamic fields in ${field} format

Note: Click on Make a copy to get your own copy of the template and modify as per your need

Step 2: Configuring Setup

  • Click on Add-ons>> Fillable Document>> Start.

  • Click on Start setup to set up the document.

  • Click on Automatic Setup to set up the document automatically.

  • Click Manual Setup to set up the document automatically.

Note:

  • If Automatic Setup is selected a destination spreadsheet & a destination folder will be created automatically for saving the data.

  • If Manual Setup is selected you need to configure the destination folder & destination spreadsheet manually.

Step 3: Configure the Dynamic Fields

  • Open Fillable Document on the prepared Google Document Template.

  • Dynamic fields found in the template will be automatically identified by Fillable Document.

  • By default, the field types are text.

  • Configure different types (name, grade, mark, etc) and other configurations as required.

Step 4: Publish Document

  • The Teacher will publish the template to his students by clicking Publish Form.

  • If you don't want to keep track of user activity (like user email) switch off Always ask Google Login before publishing.


Step 5: Student submitting data in the Form

Important Note: You need to be signed in to your Google Account to see the below form.

Step 6: Submitted Data stored in Google Sheet instantaneously.

  • The teacher can see the submitted data in the Google sheet immediately.

Note: If you have submitted the form in previous step, you should see your submitted data here.

If you are not able to see the data you have added, then please refresh the page and try

Test Demo - 123 - destination spreadsheet

  • Click on view score to view your quiz score.

  • Click on Download Certificate to download the certificate.

How the certificate looks like?

Fillable Quiz Score Card.pdf

Step 7: Deliver documents to students.

  • Customize the Email Template as required.

  • So once a document has submitted an email with the generated PDF will be attached to the email and sent to the student.

Step 8: View Form Responses

To see the submitted records, the Teacher needs to follow the following steps below.

  1. Open the "Fillable Document" add-on from the Google Document.

  2. Click on "Open Web Form"

  3. Click on the "Form Responses" icon on the toolbar.

  4. Click on a record to select for generating the document.

5. Click on "Generate" to generate the merged document

Below is a sample generated document and screenshot for email delivery.

The Teacher can generate multiple documents based on records needed. (have a look)

Sample Generated Document

Teacher can send generated document as Email by clicking on "Send as Email"

Hope you enjoyed the demo and now you can use it in practice.