Student Assessment
Scenario:
A teacher needs to create a performance assessment for his/ her students.
The teacher wants to
Save the assessment data in a Google Sheet
Generate the assessment data as Google Doc and PDF
Send the PDF to the student's Email with a custom message
How to automate this process with Fillable Document
- Prepare Assessment template
- Configuring Setup
- Configure the Dynamic Fields
- Publish Document
- The Teacher submitting data in the Form
- Submitted Data stored in Google Sheet instantaneously
- Deliver documents to students
- View Form Responses
Step 1: Prepare Assessment template
The teacher first needs to prepare an assessment template in Google Document.
He/She should add dynamic fields in ${field} format
Note: Click on Make a copy to get your own copy of the template and modify as per your need
Step 2: Configuring Setup
Click on Add-ons>> Fillable Document>> Start.
Click on Start setup to set up the document.
Click on Automatic Setup to set up the document automatically.
Click Manual Setup to set up the document automatically.
Note:
If Automatic Setup is selected a destination spreadsheet & a destination folder will be created automatically for saving the data.
If Manual Setup is selected you need to configure the destination folder & destination spreadsheet manually.
Step 3: Configure the Dynamic Fields
Open Fillable Document on the prepared Google Document Template.
Dynamic fields found in the template will be automatically identified by Fillable Document.
By default, the field types are text.
Configure different types (name, grade, mark, etc) and other configurations as required.
For example we have configured "From date" with a field type date and time zone.
Step 4: Publish Document
The teacher can make the Form available to all of the students by publishing the form
The Teacher will publish the template to his/her student by clicking Publish Form.
If you don't want to keep track of user activity (like user email) switch off Always ask Google Login before publishing.
Step 5: The Teacher submitting data in the Form.
Important Note: You need to be signed in to your Google Account to see the below form.
Step 6: Submitted Data stored in Google Sheet instantaneously.
The Teacher can see the submitted data in the Google sheet immediately.
Note: If you have submitted the form in the previous step, you should see your submitted data here.
If you are not able to see the data you have added, then please refresh the page and try
Step 7: Deliver documents to students.
Customize the Email Template as required.
So once a document has submitted an email with the generated PDF will be attached to the email and sent to the student.
Step 8: View Form Responses
To see the submitted records, the Teacher needs to follow the following steps below.
Open the "Fillable Document" add-on from the Google Document.
Click on "Open Web Form"
Click on the "Form Responses" icon on the toolbar.
Click on a record to select for generating the document.
5. Click on "Generate" to generate the merged document
The Teacher can generate multiple documents based on records needed. (have a look)
Sample Generated Document
