How to setup Fillable Docuement
- Click on "Add-ons" Menu > Fillable Document > Setup
- Move to "Form" tab
- You get the screen as shown to do the following
- You can see list of fields and create new fields
- You can open form by clicking on one of the "Open Form" section
- You can select the templates or you can use your own document as template for the form
CREATING NEW FIELD
- Click on "Create new Field" to create a new field
- Once you click on create new field you have to fill out the following fields
- Field name : Name of the Field
- Type: Select the type of the field from the drop down several types including date, text, number etc
- You have to choose it is mandatory to fill out the field in the form by clicking on the required button
- Description:You can write a few lines about the field
- Click on Include button to include the field in the document
- Click on save to save the field
- click to back to field list to abort the process
- You can insert the field into the document using the 'Place' icon show here
ADDING AND REMOVING FIELDS
- Once you save a field the field will be created and the field name will be displayed in the field list
- You can create any number of field by following the above procedure
- click on the first button right next to the field name to add the field in the document
- click on the second button right next to the field name to remove the field.
OPENING THE FORM
- You can see Preview of your form by clicking OPEN FORM (Second Tab, Document Icon).
- If you want to Open it as a Web App , You can Click on the "OPEN FORM AS WEB APP" button. This will open the form in a new web page.
The settings section provides configurations required for running the "Fillable Document" add-on
- To store the user inputs.
- You can configure the existing spreadsheet or else create new one.
- Configure Folder
Configure the drive folder to store the generated documents.
You can create new folder or select existing one from drive.
Generate PDF :
If you want to store the form as PDF file you can click on the button "Publish PDF also"
Document Name :
You can name your document based on a field value by clicking on the rightmost button next to the text file by clicking on it you can insert multiple values of fields as the form name
For.eg: If you want to differentiate each form by the name of the applicant you can insert the name field so the name of the applicant will be saved as the output spreadsheet or PDF name
If you want to send the data as email click on "Send Email" button
If you want to attach PDF with the email you can select "Attach PDF" button
Click on "Edit Email Template " to edit the email to be send. This will be explained Briefly below
You can share your document with another using
Click on the add button to add collaborators
this will be explained briefly below
- Step by step for setting up Collaborator
Give the mail address of the person to share the form
Click on tick button to add the corresponding mail address as one of the collaborator
Click on the cross button to cancel
Once you add an collaborator. you can give permissions to the collaborator.
clicking on the first button across the mail address of the collaborator will lead you to assign control
One cannot modify the controls to the owner of the document
The Edit control provides Collaborators to Edit the document
The View allows the Collaborator to only view the document
You can delete an collaborator by clicking on the delete button next to the corresponding email
Clicking on edit email template will lead you to the following screen
You can provide the From name and To mail id
Edit the default template as per your convenience and click on save.